Al Yousuf Trading Case Study

The Challenge

Al Yousuf Trading is one of the UAE's leading e-commerce distributors, processing over 10,000 transactions monthly across multiple sales channels including their own website, Amazon UAE, and Noon. With the introduction of VAT in the UAE, the company faced a significant challenge: manually reconciling thousands of invoices and preparing accurate VAT returns.

Before TaxSey, the finance team spent 5-7 days each quarter preparing VAT returns. The process involved:

Downloading transaction data from multiple platforms
Manually categorizing each transaction for VAT purposes
Cross-referencing supplier invoices with bank statements
Calculating input and output VAT across hundreds of expense categories
Preparing supporting documentation for potential FTA audits

"We were drowning in spreadsheets. Every quarter was a nightmare of late nights and stress trying to reconcile thousands of transactions. One small error could mean penalties from the FTA."
- Ahmed Al Yousuf, Finance Director

The Solution

Al Yousuf Trading implemented TaxSey's comprehensive VAT compliance platform. The integration process took just 3 days, connecting directly to their:

Zoho Books accounting software
Amazon Seller Central account
Noon Seller Portal
Banking feeds via open banking APIs

Key Features Utilized

Automated invoice categorization with AI

Real-time multi-platform sync

Smart reconciliation engine

One-click VAT return generation

The Results

Within the first quarter of using TaxSey, Al Yousuf Trading saw dramatic improvements in their VAT compliance process:

Time Savings

VAT return preparation time dropped from 5-7 days to just 4-6 hours. The finance team now spends most of that time reviewing the AI-generated categorizations and approving the final return rather than manual data entry.

Accuracy Improvements

TaxSey's smart categorization engine correctly classified 98.5% of transactions automatically. The remaining 1.5% were flagged for human review, typically unusual one-time purchases. Since implementation, Al Yousuf Trading has had zero filing errors and zero FTA queries.

Cost Reduction

By automating the VAT compliance process, the company eliminated the need for seasonal contract accountants during filing periods and reduced their external audit preparation costs. Total annual savings exceeded AED 120,000.

"TaxSey has completely transformed how we handle tax compliance. What used to be our most dreaded task is now almost effortless. The AI catches things we would have missed, and the peace of mind is invaluable."
- Ahmed Al Yousuf, Finance Director

Looking Forward

Al Yousuf Trading has expanded their use of TaxSey to include Corporate Tax compliance following the UAE's introduction of CT in 2023. They're now exploring TaxSey's advanced analytics features to gain deeper insights into their tax position and optimize their structure.